Editing the Online Catalog

From ZebraDots Support

Contents 1 Overview 2 Logging In 3 Managing Images 3.1 Adding a New Product Image 3.2 Viewing or Replacing an Image 3.3 Deleting an Existing Image 4 Managing Products 4.1 Creating a New Product 4.2 Adding Product Options 5 Changing Settings 5.1 Setting the Flat Rate Shipping Amount 5.2 Enabling/Disabling a Module 5.3 Setting the Sales Tax Rate 5.4 Setting the Sales Tax Area (e.g. State) 5.5 Selecting a PayPal Account

[edit] Overview

Your online catalog provides you with the ability to add, remove and edit product listings in realtime. This document will provide you with step-by-step instructions on how to complete the various tasks related to managing your online catalog.

[edit] Logging In

Before you can complete any of the guides on this page, you will first need to:

1. Open the web-based ZebraDots Website Manager
2. Click on the Edit Products icon
3. If you are not logged in automatically, enter your username (admin) and your password
4. You will be presented with the catalog administration menu

[edit] Managing Images

[edit] Adding a New Product Image

Before adding a new product, you may wish to first add an image of the product. The images that are inserted into your catalog are reusable; that is, once an image has been inserted, it can be used for other products without needing to upload the image again. To add a new product image:

1. In the menu bar, navigate to Catalog > Image
2. Click the large Insert icon beneath the menu bar
3. On the Images page, you will see a tabbed interface for inserting a new image:
   • General: This tab lets you set details about your image. Enter a title for your new image in the Title field, such as "My Picture."
   • Image: Click the Image tab. (No image will be displayed yet, because we have not uploaded one.) Click the Browse button to select the image that you wish to upload.
4. Click the large Save icon beneath the menu bar
5. Your image is saved and is ready to be used − you will be returned to the list of all available images

Adding a New Product Image

Opening the product image menu

Inserting a new product image

Selecting an image to upload

[edit] Viewing or Replacing an Image

To view an image or to overwrite it with a different image, follow these steps:

1. If you aren't already viewing the list of available images, navigate to Catalog > Image
2. Locate your image title in the list of images (Use the page number selector at the top to change pages if your image is not shown on the first page)
3. Click the Update icon
4. Change to the Image tab to see the existing image
5. If you wish to replace the image with a new one, click Browse, select a file, and click the Save icon

Note: An image's title is permanent and cannot be updated. If you wish to change an image's title, you should delete the image and reupload it with a different title.

Viewing or Replacing an Image

Finding an image in the list

Changing or viewing an image

[edit] Deleting an Existing Image

To delete a product image:

1. Locate the image in the list
2. Click the large Delete icon

[edit] Managing Products

[edit] Creating a New Product

To create a new product, follow these steps:

1. Navigate to Catalog > Product
2. Click the large Insert icon
3. On the Products page, an interface appears with the following tabs and fields. The required fields are shown in red:
   • General
     1. Product Name: Enter a unique name for your product
     2. Description: Enter a description of the product including its features or other details
   • Data
     1. Model: Enter a unique string that identifies this product model
     2. Date Available: Enter the date this product will be made available for purchase
     3. Quantity: Enter the quantity in stock for this product (A value of 0 may prevent orders from being processed depending on other settings)
     4. Status: Select Enabled to make this product available for purchase
     5. Tax Class: If sales or other taxes may apply to this product, select a tax class
     6. Price: Enter the numeric price for this product, e.g. "19.95", WITHOUT A DOLLAR SIGN
     7. Weight Class: The unit of measurement for the product weight
     8. Weight: Numeric weight (in units specified above) for this product, e.g. "5.0", WITHOUT UNITS
   • Image
     1. Image: Select the primary image to display for this product
     2. Additional Images: Select any additional images or views of this product that will be displayed with the product description (Windows users can CTRL+Click to select multiple images from this list; other operating systems may vary)
   • Category
     1. Categories: Select one or more categories that this product will be listed under
4. Click the large Save icon to save your new product

You can view your new product by navigating to your website and opening the catalog page; the new product should be listed among the new products that appear on the default page. (If you do not see your new product, you may need to update your product to change the Date Available to a current or past date, and change Status to enable the product for purchase.)

[edit] Adding Product Options

To add options for your products, (e.g. colors, sizes, or additional options), follow these steps:

1. Navigate to Catalog > Option
2. The folders listed here represent the names of each option group, (e.g. Color, Size, etc.)
3. To add a new option group:
   1. Click the "Insert" icon
   2. In "Option Name," enter "Size" and save your settings
   3. You will see the new list of options, which includes "Size"
4. To edit an option:
   1. Click the folder icon to the left of the option group (e.g. "Color")
   2. Now you will see a list of the options that are available for this group
   3. You may insert new options, delete existing options, or edit them
   4. Save your changes

Once these options are added, you can edit your product to allow these options to be available for a specific product -- for example, you can allow "Small", "Medium" and "Large" options to be available from the "Size" group for a T-Shirt you are selling. To change which options are visible for your product, follow these steps:

1. Navigate to Catalog > Product
2. Find the product in the list
3. Click the folder icon to the left of the product name
4. Insert or edit the existing options that are available for this product
5. Save your changes

[edit] Changing Settings

[edit] Setting the Flat Rate Shipping Amount

To set the flat rate shipping cost for all orders:

1. Navigate to Extensions > Shipping
2. Click the Configure icon (a wrench) for the "Flat Rate" line
3. Change the Cost to your desired amount, e.g. 7.50
4. Click Save

[edit] Enabling/Disabling a Module

To enable or disable a certain payment method, shipping method, or any other module:

1. Navigate to the module list, e.g. Extensions > Payment or Extensions > Shipping
2. Click the Configure icon (a wrench) for the module you would like to disable
3. Change the Status to Disabled
4. Click Save

[edit] Setting the Sales Tax Rate

To set the sales tax rate:

1. Navigate to Admin > Configuration > Localisation > Tax Class
2. Click the folder to the left of Taxable Goods
3. Click the Update icon under the Action column to edit this tax rate
4. Change the sales tax rate to "8.25" or a similar value (a percentage)—don't change any other settings unless you are sure you know what you're doing
5. Click Save

Sales tax will be added for customers who live in the Tax Zone area (see below).

[edit] Setting the Sales Tax Area (e.g. State)

To enable sales tax for customers in a particular state or area:

1. Navigate to Admin > Configuration > Localisation > Geo Zone
2. Click the folder to the left of Tax Zone
3. Click the Update icon under the Action column to edit the United States - New York zone
4. Change the state, (e.g. the state you are shipping from)
5. Click Save

Now customers who have selected this state will have sales tax added to their orders.

[edit] Selecting a PayPal Account

PayPal accounts are associated with your email address. Once you have created a PayPal account, you can reference the account and have others make payments by providing them with your email address. To change the PayPal email address that your payments will be sent to:

1. In the menu bar, navigate to Extensions > Payment
2. Locate the line that reads "PayPal" and click the "Configure" icon (a wrench)
3. Change the E-Mail address, if needed, and click the "Save" icon at the top
4. All payments will now be directed to the PayPal account associated with this email address